2014.04.28 Council Agenda Item 06

*****Update as of April 28, 2014*****

Upon further consideration and recommendation from the design consultants, Oak Point, we are recommending the Council appropriate $350,000 for this project which will include all bid alternates. The two most expensive bid alternates include fininshing any remaining mechanical system work and not postponing to a second phase of construction. The total cost including a 10% contingency and 2% construction management fee from Oak Point will still be $64,000 less than the original budget estimate for this phase of the project.

Construction         $309,433
10% Contingency $  30,943
Construction Mgt        $    8,290*
Total                     $348,666

* Construction management fee will be 2% of the original project estimate of  $414,500

The Town Council authorized a supplemental appropriation on January 13 to finish design and conduct a bid process to solicit construction proposals related to maintenance at the Town Hall. The focus of the project has been on only one phase of building renovation needs including, but not limited to, air quality, work within the crawl space to control moisture, and the HVAC system. Project cost estimates were approximately $250,000.

Final design was completed this winter and the project was advertised to solicit construction bids. Limited interest in the project became a concern for Oak Point and staff which resulted in an extended deadline to submit bids. Bids were received on April 22. Staff and Oak Point will present a review of the bids at the Town Council meeting on April 28. The review may contain a recommendation which is why this matter is scheduled for a supplemental appropriation order.

Oak Point's vendor recommendation memo, the advertisement for bids and the second bid addendum are all attached.