2020.09.14 Council Agenda Item 2
Summary
Order to approve a supplemental appropriation of $63,000 from unassigned fund balance for Future iQ to assist the Town with the Community Vision and Values project.
A public comment period will be included with this item (3 minutes).
ACTION: Council action is anticipated.
Description
This project was last discussed by the Council on February 24, 2020 (item 7).
Background:
On May 29, 2019 and December 9, 2019 the Town Council approved two resolutions pertaining to the community vision and values project. The two resolutions addressed seeking the assistance of a professional consultant to work with the public to develop a vision and values for the Town using robust public input.
In December the Town prepared, and widely distributed, a draft Request for Qualifications (RFQ). In January the Town received thirteen submissions in response to the RFQ. In February an ad hoc Review Team consisting of Councilors Kuhn and Trickett, the Town Manager, and the Director of Long Range Planning, reviewed all submissions and interviewed six consulting firms. The Review Team recommended Future iQ as the best qualified candidate. The Review Team proposed to work with Future iQ to develop a draft Scope of Services and cost proposal for review by the Town Council that (a) best seeks community input in the development of the Town Vision and Values and (b) obtains broad and meaningful public input before developing new policies for the Comprehensive Plan update. On February 24, 2020, the Council gave the go-ahead for the Review Team to develop a draft scope of services and cost proposal with Future iQ and appropriation request for review by the Council. Such a proposal was developed, but the review by the Council was postponed due to COVID-19.
At its July 24, 2020 Annual Work Plan Retreat the Council decided to move forward with the Vision and Values project. In light of the impact that COVID-19 may have on upcoming public outreach, a revised proposal was requested from, and developed by, Future iQ. This proposal, dated August 27, 2020, is attached.
Requested action:
The Council is asked to approve order 22-2021 of a supplemental appropriation of $63,000 from unassigned fund balance for Future iQ to assist the Town with the Community Vision and Values project.
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